But, because nonprofit leaders also need to understand the demands of strategy implementation in the nonprofit sector, we will also explore the distinctive aspects of NPO management, particularly the most critical issues facing those leaders today. This guide gives credible and actionable steps from a nonprofit expert on proper board governance in the nonprofit world that will allow you to better lead and manage your organization. Adopting a policy for document retention and destruction ensures that you are in compliance with the Sarbanes-Oxley Act. The following is a list of key policies, procedures, and guidelines in four broad areas […] Students and instructors in the Organizations and Transactions Clinic, part of the Mills Legal Clinic at Stanford Law School, prepared all of the documents and commentary on the site. Nonprofit organizations are expected to show they are worthy of the public’s trust. Board Development Pre-Assessment (PDF) Would your board benefit from board training? In this regard, nonprofit trusteeship is a unique and privileged role. Common governance committees include those designed to oversee finances, investments, audits, and compensation. But it can be difficult to find examples of other documents, especially materials relating to charitable programs and other activities specific to nonprofits. As a public service, we post our most recent IRS 990 forms here. Equally important is that the board abides by its bylaws. The earned income materials include a variety of program delivery, service, consulting, licensing, facility rental, and other contracts. Are members actively involved? No one owns a tax-exempt non-profit. Good governance is crucial for a nonprofit to not only effective, but to attract the kind of board members, volunteers, and staff that make the organization stronger over time. We recommend you customize them to meet the needs of your organization. Among these documents are your mission, vision, values, bylaws, articles of incorporation, and all governmental rules and laws.Many also include the current strategic plan, goals, and financial reports.. A wise board will compile, retain, and maintain all of its policies in one place – its Board Policy Manual. Adopting a policy for document retention and destruction ensures that you are in compliance with the Sarbanes-Oxley Act. Sample—Code of Ethics for Board Members (PDF) A Code of Ethics for board members helps define your organization’s principles and acceptable practices and provides guidance and direction for board conduct and decision making. What if I could give you lifetime access to the world’s leading board portal. A sector dedicated to the benefit of … Board Profile 4. Board Director, LLC. Governance Documents We believe that good corporate governance serves the long-term interests of stockholders, strengthens the Board and management, and further enhances the public trust 3M has earned from more than a century of operating with uncompromising integrity and … The laws do not require any policies but no board should be comfortable reporting that it does not have conflict-of-interest, whistleblower, or document-destruction … The contracts include “everyday” documents such as independent contractor and subcontractor agreements, volunteer agreements, liability waivers, and website and trademark license terms. We also won’t be providing Word versions of any documents in line with capacity limitations and with the principle that these materials are samples and sources of ideas for lawyers, not ready-to-use forms. The importance of diversity and inclusion in terms of board governance. Are some of the board members unsure of their role? There are four additional governance policies that the IRS Form 990 asks whether a charitable nonprofit has adopted: Written whistleblower protection policy (Part VI, Section B, line 13) Written document retention/destruction policy (Part VI, Section B, line 14) Please consult an attorney before adopting a policy that is legally binding. Consent Agenda (PDF) A useful tool for helping your board meetings run smoothly and efficiently. We welcome feedback about the site, but please understand that we don’t have capacity to field questions about any of the documents. We wanted to start addressing that gap in the resource base. Expend income on anything intended to advance any purpose other than your tax-exempt purpose. Board Composition Matrix (PDF) Is your board membership diversified? A nonprofit operates under the laws of the state where it is incorporated. We are grateful for the extensive pro bono advice and counsel with regard to those documents provided by Tom Silk of Silk Nonprofit Law. governance and oversight rules set forth in the Non-Profit Revitalization Act of 2013 (as amended, the “Revitalization Act”), which amends the New York Not-For-Profit Corporation Law. Charter - Finance Committee 8. As a charitable nonprofit corporation exempt under the IRS code 501(c)(3), our governance and financial documents are a matter of public record. Sample—Conflict of Interest Policy (PDF) A sample conflict of interest statement for board members. Study about ways to improve board function and effectiveness, and proposes discussion questions to facilitate conversations between staff and board leaders. on leadership, governance, mission, and strategy. When it comes to nonprofit governance, we are usually referring to the governing of nonprofit boards. Other public documents are available upon request. Most provisions of the Revitalization Act became effective on July 1, 2014. 20 Key Board of Director Terms and Definitions. Can also be used as a kick-off to discussion with board chair. As a public service, we post our most recent IRS 990 forms here. Form to Evaluate an Individual Board Member (PDF) How effective a board member are you? An agency may have several governance documents covering a wide range of guidelines. Legal and IRS Documents. Board/Governance; Documents Board Orientation Chart 5. In addition to having them reviewed from a legal perspective, bylaws should reflect how the board wants to conduct its affairs. This sample board member contract defines responsibilities from both organization and board member perspectives. Several organizations, such as Public Counsel, make available excellent corporate governance models, and it’s possible to find fiscal sponsorship and other documents through internet searches. Here are some guidelines on how to put one together. We think it’s instructive to view legal work-products as products, and to try to learn from the design community in how we approach, design, and execute legal documents. The programmatic materials relate to food and agriculture, visual and performing arts, small business incubation, legal service delivery, education, and other areas. Sample—Whistleblower Policy (PDF) Enhance your organization’s public accountability and transparency while providing your employees with the necessary protections for blowing the whistle. A Non Profit Corporation is different from a For Profit Corporation because it has NO shareholders to whom dividends accrue. Wikipedia’s governance definition: Governance is the way the rules, norms, and actions are structured, sustained, regulated, and held accountable. Articles of Incorporation (Filed April 1977) Governance Documents CompassPoint is pleased to share our Articles of Incorporation, Bylaws, and key governance documents below. Second, we try to recognize that people actually have to read and use these things. Another option is for a person with governance expertise to make a short presentation on governance at each meeting. We encourage nonprofits and other non-lawyers to consult with counsel before using any of the materials found on the site. We thought this site was a way to share that point of view in a practical and concrete manner. Charter - Program Committee 9. Use this helpful tool to get a snapshot of your board. The process by which boards fulfill this obligation varies. The materials include governance documents, program documents, contracts, practical tools such as checklists and calendars, and several examples of advice communications. Charter - Executive Committee 7. Form to Evaluate Board Meetings (PDF) A quick self-assessment to gauge the effectiveness of your board of director meetings. Suggestions on how to better use and keep governance documents and files effectively. Since a nonprofit pursues a mission rather than profit, the law places heightened responsibility on the organization's board for financial and managerial oversight. We are making sample materials available for public service and educational purposes on the basis set out on the site including its Terms of Use. Code of Ethics A code of ethics outlines the ethical principles that govern a nonprofit’s behavior and decisions. My Nonprofit Docs. Document Destruction and Retention Policy (PDF) Document retention is a required practice for all corporations, including nonprofits. 1. The governance materials include bylaws, board committee charters, conflicts and other policies, and documents for use in board orientation and agenda planning. Board Member’s Activity Report (PDF) An excellent way for board members to be aware of their individual activity and engagement over the year. 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